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Privacy Policy – Youth Work Ireland Tipperary

Youth Work Ireland Tipperary (“we”, “our”, “us”) is committed to protecting the privacy and personal data of all individuals who engage with our organisation, including young people, parents/guardians, volunteers, staff, supporters, donors, website visitors, and partner organisations. This Privacy Policy explains how we collect, use, share, and safeguard personal data in accordance with the General Data Protection Regulation (EU) 2016/679 (GDPR), the Data Protection Act 2018, and applicable Irish data protection and e-privacy regulations.

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By engaging with our services or using our website (youthworktipperary.ie), you acknowledge that you have read and understood this Policy.

 

Youth Work Ireland Tipperary
Corke St, Thurles, Tipperary
hernan.tenacortes@youthworktipperary.ie
0858300722

 

We are an independent youth service organisation providing programmes, supports, advocacy, and opportunities for young people across County Tipperary.

 

For the purposes of data protection law, we are the Data Controller of personal data we process.

 

2. What Personal Data We Collect

The personal data we collect depends on your relationship with us. This may include:

 

2.1 Data relating to young people

  • Name, date of birth, age

  • Contact details (address, phone, email)

  • Parent/guardian contact information

  • Attendance records

  • Emergency contact details

  • Health and medical information (where necessary for participation)

  • Support needs, risk assessments, and safeguarding information

  • Photographs or video recordings (with consent)

 

2.2 Data relating to parents/guardians

  • Name and contact information

  • Consent forms and permissions

  • Emergency contact details

 

2.3 Data relating to staff and volunteers

  • Contact information

  • Employment or volunteering applications

  • Garda vetting information

  • Training records

  • Payroll or reimbursement details (staff only)

 

2.4 Data relating to donors and supporters

  • Contact information

  • Donation details (amount, method, date)

  • Gift Aid or tax-related records (if applicable)

 

2.5 Website and digital communications data

  • Technical data such as IP address, browser type, device information

  • Cookie data (see our Cookie Policy)

  • Website analytics (anonymous or pseudonymised unless otherwise consented)

  • Contact form submissions

 

3. How We Collect Personal Data

We collect data in various ways, including:

  • Directly from you when you provide information (e.g., registration, consent forms, queries)

  • From parents or guardians of young people

  • Through our website and digital platforms

  • Through programme participation and event attendance

  • From third-party referrals (with consent where required)

  • From publicly available sources (e.g., professional directories, publications)

 

4. Legal Basis for Processing

We process personal data only when permitted by law. The legal bases we rely upon include:

  • Consent (e.g., for photographs, special category data, optional programmes)

  • Contractual necessity (e.g., staff employment contracts)

  • Legal obligations (e.g., child protection, reporting requirements, Garda vetting)

  • Vital interests (e.g., health information in emergencies)

  • Public interest (e.g., youth services and safeguarding duties)

  • Legitimate interests (e.g., organisational administration, service improvement)

 

Where we process special category data (e.g., health information), we do so in accordance with Articles 9(2)(a), 9(2)(g), or 9(2)(d) GDPR and applicable safeguarding legislation.

 

5. How We Use Personal Data

We use personal data to:

  • Provide youth services, programmes, and activities

  • Ensure the safety, wellbeing, and protection of young people

  • Maintain attendance records and service delivery documentation

  • Communicate with participants and parents/guardians

  • Process applications for staff or volunteer roles

  • Manage donations and financial administration

  • Comply with legal and regulatory obligations

  • Improve our services and organisational operations

  • Evaluate programme effectiveness and reporting (anonymised where possible)

 

We do not use personal data for automated decision-making or profiling that has legal or significant effects.

 

6. Sharing Personal Data

We may share personal data where necessary and lawful, including with:

  • Parents or guardians (in the case of young people)

  • Statutory bodies (e.g., Túsla, Gardaí) where required for safeguarding or legal compliance

  • Funding bodies or auditors (anonymised where possible)

  • Healthcare professionals (e.g., in emergencies)

  • Service providers acting on our behalf (e.g., IT support, email services)

 

All third parties are required to protect data securely and use it only for the intended purpose.

 

We do not sell personal data under any circumstances.

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7. Data Retention

We retain personal data only for as long as necessary to fulfill the purpose for which it was collected, and in accordance with:

  • Legal obligations

  • Safeguarding requirements

  • Organisational policies

  • Funding body requirements

 

Retention periods vary depending on data type (e.g., safeguarding records must be retained for prescribed statutory periods).

 

8. Data Security

We implement appropriate technical and organisational measures to protect personal data, including:

  • Secure digital storage and encryption

  • Access controls and staff training

  • Confidentiality protocols

  • Secure disposal of physical and digital records

However, no system can guarantee absolute security; we continuously review and update our safeguards.

 

9. International Data Transfers

We do not routinely transfer personal data outside the European Economic Area (EEA).
Where external service providers process data internationally, we ensure compliance with GDPR through:

  • Adequacy decisions, or

  • Standard Contractual Clauses (SCCs), or

  • Other lawful safeguards.

 

10. Your Data Protection Rights

You have the following rights under GDPR:

  • Right of access – to obtain a copy of your personal data

  • Right to rectification – to correct inaccurate information

  • Right to erasure – to request deletion (“right to be forgotten”)

  • Right to restrict processing

  • Right to data portability

  • Right to object to certain types of processing

  • Right to withdraw consent (where processing is based on consent)

 

Requests may be subject to safeguarding or legal considerations.

To exercise your rights, please contact us at: hernan.tenacortes@youthworktipperary.ie

 

11. Cookies and Tracking Technologies

Our website uses cookies to improve functionality and user experience.
Non-essential cookies (e.g., analytics, marketing) will only be activated with your explicit consent.

For full details, see our Cookie Policy (available on our website).

 

12. Children’s Personal Data

As a youth service organisation, we are committed to robust safeguarding standards.
We collect personal data of young people only with:

  • Appropriate consent from parents/guardians (where required)

  • Measures to ensure safety, confidentiality, and lawful processing

 

We do not knowingly collect data from children online without appropriate consent and safeguards.

 

13. Changes to This Policy

We may update this Privacy Policy from time to time.
The revised version will be published on our website with an updated “last modified” date.

 

14. Contact Us

For any queries regarding this Privacy Policy or your data protection rights, please contact:

Youth Work Ireland Tipperary
Croke St., Thurles,
Co. Tipperary
Tel : 0504 23426
hernan.tenacortes@youthworktipperary.ie

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